Getting Organized is as Easy as Doing the Laundry

Tags

, , , , , , , , , , ,

Get Organized Laundry

Whenever I meet with a client to discuss their organizing needs, I will always ask – What’s working? That question is so important because usually whatever is working you can rest assured organizing principles are being applied. However, because they may not be aware that they are applying organizing principles, the connection is not easily made when trying to get other areas in their lives organized.

Let’s take doing the laundry as an example. Unless you have drop off service for doing your laundry, it is a chore, although not loved, you must do on a regular basis. The kitchen is disorganized, the bedroom is disorganized, and the closets are disorganized. But, start doing the laundry, regardless of how mundane it may seem, and it is a one, two, three, done. You gather those clothes, sort them, and throw them in the washer. A no brainer, right? Wrong. It is an application of organizing principles at its best.  There are four organizing principles that are applied when doing the laundry that if applied to other areas of the home or our office space could help reduce the stress of getting things done.  Let’s see how easy that can be.

Gather the Laundry

Our first step in doing the laundry is to gather it from our room, the kids’ rooms, and the hamper. This is the first organizing principle of getting organized. Gather the items to be organized whether it is shoes, books, files, supplies, etc.

Sort the Laundry

When sorting the laundry we separate the coloreds, the whites, hand washables, linen, etc.  It is the same process when organizing our home or office space. We sort papers, files, magazines, etc.

Take Action

Once the laundry is sorted, we take action. We wash, dry, and fold the laundry.  The same process is applied to items we sort in other areas of the home or our office space. We take action by deciding where these items will be stored.

Put Similar Items Together

The final step in taking action with the laundry is to put it away. Without thinking, we put all the towels together, all the sheets together, blouses together, and even the socks are put in its own drawer. The same thing is done with the items in our home or office space. Once we have finished the sort, and we have decided what to do with the items, we will then store similar or related items in the same location for easy access, and to reduce the stress of looking for these items in various locations.

So yes, when applying organizing principles, getting organized can be as easy as doing the laundry.

10 Steps on How to Conduct PEACEFUL Meetings

Tags

, , , ,

 

 

 

 

 

Peaceful Meetings

“I’m not supposed to be here. This is not happening.” Is that how you feel when you attend a meeting that just seems to be a waste of your time. Well, how do you feel when you are the one conducting the meeting and as you look around, attenders are doodling, staring off into space, checking messages, texting, and yes, even coloring.  What about those attenders who talk too much, speak out of turn, and try to inject their own agenda? And, let’s not forget Johnny come lately who raises his hand and ask, “What did I miss?” Yeah, you too feel like saying, “I’m not supposed to be here. This is not happening.”

Is it any wonder why people hate going to meetings? Meetings could and would be a lot more simple and peaceful if people would just check their egos at the door, come prepared, stick to the agenda, and turn off or silence those smartphones! Ooh, did I say that out loud? Well, I can’t help you with the egos, but I can help you make your meetings a little bit more PEACEFUL. Try the following.

Plan

Benjamin Franklin was once asked – How long does it take to cut down a tree? He said it takes six hours -five hours to plan and one hour to cut it down. – When you put sufficient time into planning your meetings it will help you answer the who, what, where, why, when, and how, which will help the meetings to stay on point and not make the attenders wonder, – Why am I here?

Email

Contact all those who need to be invited. To avoid confusion, make sure the email shows date, time, location, and name and telephone number of person to contact.

Ask for input

Why are meetings so boring to many? Because everybody listens to the same station – WIIFM – What’s in it for me? If attenders do not see how what you are presenting benefits them, you may lose them at some point. So when preparing your agenda, prepare with the attenders in mind. Ask for their input.

Control the flow of the meeting

Start on time. Communicate your expectations at the start of the meeting. Stay on point. Minimize interruptions. End on time.

Encourage participation. Evaluate the meeting. End with a thank you.

Encourage participation through open-ended questions, and ask attenders for their thoughts and opinions. Use and view evaluation forms as constructive feedback. It is not necessary to do this at every meeting. However, it is important to get feedback from those attending your meetings. And, of course ending with the words – Thank you – goes a long way.

Follow up

Send a recap to those who attended as well as those who missed the meeting so that everyone will be on the same page and know what has been discussed and decided.

Update latecomers with printed information they missed. Because you did not stop, recap, and start again each time someone came in to your meeting late.

Enough said.

Let attenders know date for next meeting.

Look out for a future article on how to keep it simple when conducting meetings.

 

7 Things You Can Do to Add One Hour to Your Day

Tags

, , , , , , , , , ,

 

time-management-clock

Is this your typical morning? Your alarm goes off at 6:00 a.m. You are due to be at work by 9:00 a.m., which is about a half-hour ride. For all intents and purposes, you have two hours to get yourself and your family up and out of the house with time to spare. However, your clothes are not selected or pressed, you forgot where you put your keys, the kids are not cooperating, and nobody seems to remember what is expected of them after school. So what happens like most mornings? You waste 15 minutes looking for something to wear, 10 minutes looking for keys and about 15 minutes explaining your wants. You should be leaving home by 8:15 but you finally exit the door at 8:40. How do you feel when you get to work? Are you focused, centered, and ready for what comes your way? I did not think so. And to make matters worse, you found out when you got to work that the promotion you knew you were a sure in for, went to someone else.

What went wrong? Perhaps your disorganization at home affected your performance at work. We wear many different hats in the workplace and in the home. However, at times, the hat on the head says office, but the stress and distraction in the heart and mind says home. Therefore, unless you get organized in the home, it can affect your performance in the workplace.

As organizers we often tell people to jumpstart their day by using the first 15 minutes of the workday to organize and prioritize their work. A really good jumpstart however, would be to take a good look at the things that eat away at your time in the mornings before you leave home, organize it, and allow yourself 10 to 15 minutes to reflect on your day before you – now get this – not run through the door to catch your train, but walk through the door. When you enter your office knowing that all was taken care of on the home front, you can take the time to do exactly what you did at home. You can get organized, and then proceed.

To help you have a good morning which in translation is a good organized morning try the following:

1) Select clothing for work the night before. (Save 15 minutes)

2) Put the car keys and house keys in the same place each time you enter the home. Make sure small children cannot reach them. (Save 10 minutes)

3) Choose a permanent place for your children to put their homework when finished. (Save about 10 minutes)

4) Allow easy listening music to wake your children up each morning. Or, sing to them to get them up. (Save about 10 minutes of whine time)

5) Save your voice. Set up a schedule and have weekly family meetings so that each member knows what is expected of them daily. (Save 10 minutes)

6) Make sure items you have to carry with you each morning are left near the door. (Save 10 minutes)

7) Prepare lunch night before. (Save 20 minutes)

Well, would you look at that? You are actually saving more than an hour. What a bonus!

I would love to hear from you. In addition to the above, what are you doing to save time each morning?